1. Data Controller
Getting Married in Denmark is the data controller in the processing of your personal data. Our legal information is:
2. Scope of processing and
categories of personal data
In your process of getting married in Denmark we will need to process the following information from you to make the necessary arrangements with the Danish authorities:
- Valid Passport, visa if required and Schengen entry stamp.
- If you are living abroad, you will need to show your residence permit.
- Certificate of your marital status from your current place of residence. This must be no older than 4 months
- If you have been previously married, a divorce decree or death certificate will be required.
- Persons of the Military will require permission from their commander.
- Original Birth Certificate (in most cases your birth certificate is not necessary)
We won’t need all these certificates all the time – it depends on your specific case, and the legal requirements your specific case needs to comply with. We will figure this out for you in our communication before beginning our service delivery. The legal basis for this processing is Article 6(1)(b) of the General Data Protection Regulation.
When we arrange your wedding for you or if you wish to contact us we might communicate through:
- Normal telephone
- Contact form (on our website)
- Chat function (on our website)
Through these means of communication, we will process your contact information e.g. name, telephone number, email address, and the information that you choose to message us in these communications. The dialogue will be based on your initial contact to us.
We have a contact form on the website, which you can use to ask us questions. To use this function, you need to type your name, email address, and your request.
The same goes for our chat function which pops up on the screen when you visit our website.
When it is time to pay for the service the payment transaction will be processed through card payment or bank transfer. We will send you an invoice which contains your contact information, and the service you bought.
Card payment through Stripe
We use a payment service delivered through Stripe. This means that we don’t process your payment data. Stripe is making sure that your information is safe. In the payment process, you will need to register your payment card information through Stripes service. We will only have access to see that the payment is registered, and who made the payment.
If you choose to pay through bank transfer, we will not process any of your payment information. We will only have access to see that the transfer was registered, and who made the transfer.
3. Data Reicpients
When we provide the service of arranging your wedding we will send your personal information to the responsible authority e.g. the municipality of Copenhagen if you choose to have your wedding in Copenhagen. We will send your official documents securely, so that they can be processed by the authorities, and so the wedding can be arranged (see “Arranging your marriage”).
4. Third Countries
Getting Married in Denmark will not transfer any information to third countries. Though we use services that have their servers based in the USA: Google, WhatsApp, ActiveCampaign, Zapier..
We have high-security standards, also when it comes to the protection of your personal data. Accordingly, we have a range of internal procedures and policies designed to ensure that we live up to our high-security standard and thus comply with the requirements for the implementation of suitable technical and organizational security measures. Thereby, we do our best to safeguard the quality and integrity of your personal data.
If you need to send us sensitive or confidential personal data, we recommend that you use encryption, such as secure email or code-protected files (Word or PDF format).
6. Storage and Deletion
We will delete your personal data when we no longer need to process it for one or more of the purposes mentioned above in section 2.
As a general principle, we will delete your personal information (e.g. personal documents, contact information) every 6 months. You are welcome to contact us if you wish to make sure that your personal data gets deleted sooner, or if you have other concerns your data. Also see section 7.
According to the Danish Bookkeeping Act we are obliged to store information regarding payments e.g. invoices up to 6 years.
7. Your Rights
You are entitled to access the personal data processed about you, albeit subject to certain statutory exceptions. Furthermore, you may object to the collection and further processing of your personal data. You are also entitled to have your personal data corrected or to ask us to limit the processing of your personal data.
If you make a request to this effect, we will without undue delay delete the personal data we have registered about you, unless we are entitled to keep processing the data on a different basis, for instance, if such processing is necessary in order to be able to establish a legal claim, or if it is necessary in order for us to be able to respond to questions from you.
In certain circumstances you may also ask us to provide you with a copy of your personal data in a structured, generally applied and machine-readable format and request that we transfer the data to another data controller (data portability).
If our processing of your personal data is based on your consent, you may at any time revoke your consent. To do so, you need to contact us (see section 10). If you revoke your consent, we will cease to process your personal information, unless we are entitled or obligated to continue our processing or storage of your personal information on a different basis, including pursuant to the law. Revoking your consent does not affect the legality of the processing that took place prior to such revocation.
If you want to exercise your rights as described above, feel free to contact us at any time (see section 10).
In connection with inquiries concerning your rights, we ask that you provide us with adequate information to process your inquiry, including your full name and your email address, so that we may identify you and respond to your inquiry. We will respond to your inquiry as soon as possible.
Feel free to contact us if you disagree with the way in which we process your personal information or the purposes for which we process the information. You may also file a complaint with:
8. Links to other websites, etc.
Our website has links to other websites or to integrated websites. Getting Married in Denmark is not responsible for the content of the websites of other companies (third-party websites) or for the practices of such companies regarding the collection of personal data.
When you visit other websites, you should always read their policies on the protection of personal information and other relevant policies.